Sr. Administrative Assistant

Company: Adobe Systems GmbH
Location: San Francisco
Posted on: June 1, 2025

Job Description:

JOB LEVELS50EMPLOYEE ROLEIndividual ContributorThe OpportunityWe are seeking a Sr. Administrative Assistant to support multiple leaders within the Creative Cloud Product Marketing organization. Responsibilities will include diverse administrative tasks, assisting teams with calendaring, expense reports management and submissions, coordinating occasional travel, team purchasing, organizing events and leading frequent special projects.As a Sr. AA, you are an assured, motivated, and organized self-starter who can work autonomously, take initiative, and follow through. You have excellent interpersonal skills; you listen and prioritize while applying sound judgment; and you can juggle multiple demands simultaneously. You demonstrate strong attention to detail and are able to work effectively with a minimum of direction. You bring a sense of humor and enthusiasm to work across organizations and with diverse personalities in a professional, efficient, and confidential manner.What you'll do:

• Support a fast-paced organization to optimize their success.
• Plan and organize large meetings and group events, off-sites when requested.
• Purchase and track hardware, software, office supplies.
• Facilitate between the team and facilities to handle space planning. This includes but is not limited to, handling hotel space for visiting Adobe employees, facilitating office moves and acting as a point person for leaders visiting the site.
• Create purchase requisitions and work with the finance department to project expenses.
• Organize occasional travel itineraries with ability to perceive needs (various time zones, distances, etc.), obtain travel visas and prepare detailed itineraries while ensuring ownership throughout the travel planning being prepared to address contingencies and last-minute changes.
• Prepare, submit and track expense reports.
• Act as a back-up to other assistants within the organization.
• Use a high degree of judgment and discretion in the handling and maintenance of materials of a confidential and/or sensitive nature.
• Be confident and resourceful.
• Multi-task and prioritize projects in a dynamic environment.
• Ensure accuracy and timeliness.
• Excellent teammate with strong social and interpersonal skills.
• Handle complex assignments.What you'll need to succeed:
• BA/BS degree preferred OR 8+ years of experience in an administrative environment or equivalent practical experience.
• Deep understanding of MS Office applications including Outlook, Word, PowerPoint, and Excel.
• Strong organizational skills and timely follow-through.
• Experience with cross-functional collaboration across the company.
• Ability to handle multiple tasks and excel in a fast-paced environment.
• Flexible, able to deal with change and uncertainty.
• Strong interpersonal skills; professionalism and discretion.
• Confidence and excellent decision-making skills.
• Strong written and verbal communication skills.
• Ability to work well with all levels of management, staff, and outside contacts.Application Window NoticeIf this role is open to hiring in Colorado (as listed on the job posting), the application window will remain open until at least 12:01 AM Pacific Time, in compliance with Colorado pay transparency regulations. If this role does not have Colorado listed as a hiring location, no specific application window applies, and the posting may close at any time based on hiring needs. Our compensation reflects the cost of labor across several U.S. geographic markets, and we pay differently based on those defined markets. The U.S. pay range for this position is $71,200 -- $152,000 annually. Pay within this range varies by work location and may also depend on job-related knowledge, skills, and experience. Your recruiter can share more about the specific salary range for the job location during the hiring process.At Adobe, for sales roles starting salaries are expressed as total target compensation (TTC = base + commission), and short-term incentives are in the form of sales commission plans. Non-sales roles starting salaries are expressed as base salary and short-term incentives are in the form of the Annual Incentive Plan (AIP).In addition, certain roles may be eligible for long-term incentives in the form of a new hire equity award.Adobe will consider qualified applicants with arrest or conviction records for employment in accordance with state and local laws and "fair chance" ordinances.Internal OpportunitiesCreativity, curiosity, and constant learning are celebrated aspects of your career growth journey. We're glad that you're pursuing a new opportunity at Adobe!Put your best foot forward:
• Update your Resume/CV and - don't forget to include your uniquely 'Adobe' experiences and volunteer work.
• Visit the on Inside Adobe to learn more about the process and set up a job alert for roles you're interested in.
• Check out these to help you prep for interviews.
• If you are applying for a role outside of your current country, ensure you review the on Inside Adobe, including the impacts to your .Once you apply for a role via Workday, the Talent Team will reach out to you within 2 weeks. If you move into the official interview process with the hiring team, make sure you inform your manager so they can champion your career growth.At Adobe, you will be immersed in an exceptional work environment that is recognized around the world. You will also be surrounded by colleagues who are committed to helping each other grow through our unique Check-In approach where ongoing feedback flows freely. If you're looking to make an impact, Adobe's the place for you. Discover what our employees are saying about their career experiences on the and explore the meaningful we offer.Adobe is an equal opportunity and affirmative action employer. We welcome and encourage diversity in the workplace regardless of gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other characteristics protected by law.If you have a disability or special need that requires accommodation to navigate our internal careers site or to complete the application process, please contact .
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Keywords: Adobe Systems GmbH, South San Francisco , Sr. Administrative Assistant, Administration, Clerical , San Francisco, California