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Senior Administrative Associate, Research & Early Development

Company: Hoffmann-La Roche Ltd
Location: South San Francisco
Posted on: June 8, 2021

Job Description:

To provide administrative support to the Head of Research and Early Development (gRED) by anticipating, determining, and fulfilling needs in a proactive and well-organized manner.

This role will provide professional administrative support to the Head of gRED in a fast-paced global environment. This administrative professional will have primary responsibility of the Head of gRED's calendar. They will be responsible for regularly reviewing the calendar for scheduled meetings, re-evaluate priorities, and modify appointments as needed. They will closely monitor email and other communications to ensure all scheduling is coordinated, logistics confirmed, and appropriate parties are informed. The ideal candidate will utilize good judgment in managing calendar appointments and anticipating needs of the Head of gRED, and will work closely with the Business Manager of the Head's office to prioritize and triage meeting requests. They will ensure the Head of gRED's schedule is followed and respected. They will also provide overall office support in conjunction with other members of the Head of gRED's team, including coverage for vacation and sick days when appropriate, and work across multiple departments to ensure clear communication is maintained.

The individual must be able to multitask and prioritize with minimal supervision and will process confidential and/or time sensitive material.

Roles and Responsibilities:

  • This person will provide timely, accurate and effective administrative support to the Head of gRED and office staff, with their main responsibility the care and maintenance of the Head of gRED's calendar.

  • General office responsibilities may also include: booking travel, planning onsite/offsite meetings; process payment and expense reports; and utilize PC and software applications

  • Address problems and develop practical, thorough, and creative solutions without relying on precedent or supervisory review. Exercise independent judgment and discretion of sensitive/confidential and proprietary information

  • Partners with one's supervisor and other staff to maximize the efficiency of the group

  • Participates in projects within and across work groups

  • Understand and troubleshoot from a broader perspective and anticipate the impact of office admin problems and solutions

  • Applies developed breadth and/or depth of skills in a range of processes, procedures and systems

  • Has expertise typically developed through a combination of job-related training and considerable on-the-job experience


  • A minimum of an AA degree and 3 years of administrative experience or transferable administrative skills, a High School Diploma and 7 years of administrative experience or transferable administrative skills, or B.S. and 0-1 years of related experience. Support of project teams and biotech industry experiences a plus.

  • Proficient with email, calendar, word-processing, spreadsheet, database and presentation applications; Microsoft Office suite & Google Suite required

  • Ability to quickly learn new skills and software applications

  • Skilled in written and interpersonal communications

  • Ability to establish contacts outside of one's work group and functional organization, develop partnerships with others to improve efficiency

  • Ability to handle both routine and impromptu assignments with minimal supervision

  • Strong organization and prioritization skills with ability to multi-task


Keywords: Hoffmann-La Roche Ltd, South San Francisco , Senior Administrative Associate, Research & Early Development, Other , South San Francisco, California

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